Office Administrator

RGI is looking for an Office Administrator

Starting as soon as possible

Berlin; Full time

1.    Background

RGI is a unique collaboration of NGOs and TSOs from across Europe engaging in an ‘energy transition ecosystem-of-actors’. We promote fair, transparent, sustainable grid development to enable the growth of renewables to achieve full decarbonisation in line with the Paris Agreement.

2.    Specific tasks

We are looking for a mature person to join our team as Office Administrator. The selected candidate will work on a wide range of tasks including:

* Manage the CEO’s calendar, helping with scheduling meetings and other appointments
* Deal with CEO’s pre-travel management (flights, accommodation reservation) and post-travel reporting
* Support the CEO mail work
* Organise annual Member’s Assembly and Staff Retreat
* Organise the weekly team meetings and take minutes of the meeting
* Maintain files and contact lists
* Meet and greet office guests
* Assist with the event preparation for other regular RGI’s team activities in the office (order catering, printing name tags, etc.)
* Help with organizing internal activities for RGI’s staff (trainings, Brown Bag events, multicultural dinners, Christmas celebration etc.)
* Assist with the monitoring tool
* Organise and order office supplies
* Manage mails and courier services
* Perform other day-to-day office-related duties as required.

The successful candidate should fit well into our open and international team of driven and creative individuals, bridging intercultural divides between the corporate and non-governmental world.

3.    Qualifications and skills

The ideal candidate should be a mature person and possess the following professional qualifications, experience and personal attributes:

* At least 3-year proven experience in similar positions
* Ability to organise and plan own work, as well as work in a team
* A flexible, pro-active approach to work, including the ability to prioritise and reprioritise
* Strong interpersonal skills to enable lasting, good interaction with a wide range of contacts
* Excellent written and verbal communication skills in English (good knowledge of German is an asset)
* Experience with, and secure use of, standard computer software including Microsoft Office and communication tools like Zoom or Teams
* Fast learner with ability to quickly understand new issues

4.    What we offer
* We are a small, international and diverse team
* We interact with members and partners in different European countries
* We are operating at the heart of an exciting industry that’s currently undergoing a massive transition
* We work at the interface of corporate energy, non-governmental organisations and policy

5.    Your application
Please address your application to Antonella Battaglini, the CEO of RGI, include your CV and a letter of motivation in which you indicate expected salary, first possible available date, references and where you have found this job add. Send your application per email to: jobs@renewables-grid.eu

Applications will be processed as they come in until we find a suitable candidate. RGI is an equal opportunities employer.